One unique code per guest
Each QR code is tied to a specific guest record, event and RSVP — not just a link. Scanning it retrieves the actual person.
QR Code Event Check-In System
Every confirmed guest gets a unique QR entry pass on their phone. At the door, your team scans it and the guest is verified, identified and checked in — in about a second.
Why generic QR codes aren’t a check-in system
- A QR code generated from a form link identifies the event, not the guest.
- Screenshots get forwarded, and there’s no way to catch a code used twice.
- Scanning tells you someone arrived — but not who, or whether they were invited.
- No record is written anywhere your team can see.
How EntryGrid QR check-in works
A pass, not a barcode
The QR arrives inside a designed entry pass showing the guest’s name, company, category and registration ID — like a boarding pass for your event.
Scan with any modern phone
The check-in desk runs in the browser and uses the device camera. No dedicated scanners, no app installs for staff or guests.
Every scan is recorded
Check-ins are timestamped and attributed, duplicates are flagged with the original time, and attendance data is ready the moment the event ends.
What your team gets
- Verified entry without printed lists
- Duplicate-scan protection built in
- Works offline-tolerant on ordinary devices at the door
- Attendance analytics generated automatically from scans
ENTRYGRIDVIP
Beyonary Annual Dinner 2027
Darren Wong
Beyonary Sdn Bhd
EG-2027-000184
Sat, 20 Feb 2027 · 7:00 PM
Four Seasons
Kuala Lumpur
Guest Checked In
Darren Wong
Beyonary Sdn Bhd · VIP
Check-in time7:12 PM
Party size2 pax
TableVIP 1
Frequently asked questions
Do guests need to install an app?
No. The entry pass is a web page that works in any phone browser and can be saved to the home screen or screenshotted.
What happens if the same QR is scanned twice?
The desk shows “Already checked in” with the original check-in time, so staff can resolve it on the spot.
Can the QR pass show VIP status or table numbers?
Yes — passes can display guest category, party size and table or seating information you’ve assigned.