Every guest, one row
Name, company, email, phone, RSVP status, guest category, party size, table, tags, notes and check-in state — the full picture of each attendee in one place.
Event Guest Management Software
EntryGrid’s guest grid is the working surface for your whole event — every invitee, response, category, table and check-in in one searchable, filterable, exportable list.
The spreadsheet problem
- The “master list” forks into versions the moment two people edit it.
- RSVP status, dietary notes and table plans live in different files.
- On event day the spreadsheet is printed — and immediately out of date.
- After the event, nobody trusts the attendance column.
How the guest grid works
Search, filter, sort
Find any guest instantly, filter by status or category, and sort by any column — across events with thousands of guests.
Import and export
Bring in existing lists via CSV import; export the live list any time for venues, caterers or post-event follow-up.
Updated by the event itself
RSVPs and check-ins write directly to the grid, so the list is always current without anyone maintaining it.
What your team gets
- A single source of truth your whole team shares
- Guest categories for VIPs, speakers, media and staff
- Tags and notes for internal coordination
- Live check-in status during the event
entrygrid.io/dashboard
Beyonary Annual Dinner 2027
Invited
1,250
Confirmed
928
Declined
102
Pending
220
Checked In
741
Attendance
79.8%
NameCompanyCategoryRSVPCheck-In
Darren WongBeyonary Sdn BhdVIPConfirmedChecked in
Aisyah RahmanAxiata GroupGeneralConfirmedChecked in
Marcus LimGrab MalaysiaSpeakerConfirmed—
Priya NairMaybankGeneralPending—
Kenji TanakaSony MalaysiaVIPConfirmedChecked in
Frequently asked questions
How many guests can one event hold?
EntryGrid comfortably handles events from intimate VIP dinners to conferences with thousands of registrants.
Can I manage multiple events at once?
Yes — each event has its own guest grid, registration page and check-in, managed from one dashboard.
Can I export my guest data?
Always. Your guest list exports to CSV in one click, including RSVP and attendance data.